Systems Agency for Growing Teams
Your team isn't the problem. Your system is.
We build the architecture, automations, and AI agents that let agencies of 20-100 deliver at full capacity. Same team. No chaos.
8 spots left this month
Rated 4.9/5 based on 17 reviews
Trusted by 50+ agencies across 12 countries
Sound familiar?
We talked to 60+ agency founders. The same four problems came up every time.
85% use scattered tools with no single source of truth
Projects live in Slack threads, spreadsheets, Notion pages, and someone's memory. When a client asks for a status update, three people scramble to piece it together.
"Where's the brief? Where's the brief? I swear it was in the channel."
70% still run critical processes by hand
Onboarding a new client takes two hours of copy-pasting templates. Invoices go out late because someone forgot. Status reports are assembled manually every Friday afternoon.
"We're running around like chickens. Every week, the same fire drills."
75% have zero real-time visibility into their pipeline
Revenue forecasting is guesswork. Capacity planning is gut feel. You find out a project is off-track when the client complains, not when it actually slips.
60% of founders are still the bottleneck
Every decision, every approval, every 'quick question' routes through one person. The agency can't move without you, and you can't step away without things breaking.
"It's still in my head and that doesn't scale."
Why standard fixes fail
You've probably tried some of these already.
✕ Hire an ops manager
You've added overhead without a system to manage. They'll build processes around the chaos instead of replacing it.
✕ Buy another tool
Now you have information scattered across even more places. Tools don't fix workflows. They reflect them.
✕ DIY your ClickUp setup
Your team builds what they know, not what they need. Three months later, nobody trusts the data and everyone's back in spreadsheets.
✕ Hire a freelancer
You get a setup, not a system. It looks right on demo day and breaks under real-world use within weeks.
What we build
Three layers. One operating system.
Every engagement delivers a system built around how your agency actually works, not how a software vendor thinks you should.
Architecture
We map your workflows, data, and team structure into a single operational blueprint. This becomes your source of truth: who does what, where work lives, and how decisions flow. No more tribal knowledge.
Automations
We connect your tools and eliminate the manual work that eats your margins. Client onboarding, status reporting, invoice triggers, task routing. If a human is doing it the same way every time, it should run itself.
AI Agents
We deploy purpose-built AI agents that handle judgment-heavy tasks your team wastes time on: drafting SOWs, triaging requests, generating reports from raw data, and answering internal questions about your own processes.
Client testimonials
UpSys helped us transition from our previous project management tool, which wasn't fulfilling our video editing tracking needs, to ClickUp. The changeover was smooth and efficient, and the team quickly adapted to the new tool.
Valentin
Video Editor
Ramzi was quick to understand our needs and was able to put forward a number of proposals. He was responsive, efficient and approached our project with intelligence and enthusiasm.
Claudia del Castillo
Product Owner
I took time to step back before writing this to fully assess both the solution and how it was implemented. Today, I can say I’m very satisfied. The solution clearly meets our needs. It removed several bottlenecks for our teams. ClickUp is now part of our daily routines. Adoption is strong. Collaboration is clearer and more effective. Recent hires with strong industry experience have integrated quickly, which helped us move faster. The solution continues to improve. Updates are frequent. A good example is time tracking: initially limited, it has matured significantly since the start of the year. We’re now seriously considering using it day to day.
Pascal Bénard
Working with Ramzi was a great experience. He's professional, precise, and understands clients' needs. He took ClickUp to the next level for me. Ramzi is responsive and delivers on promises. It's money well spent. If you're considering working with him, you can't go wrong.
Sean Barcoe
Production Agency Founder
Ramzi provided guidance during a complex situation where we had initiated the use of ClickUp to monitor a program across 137 sites. His expertise with the tool and his quick understanding of our unique context allowed us to ramp up our use of ClickUp. His availability and professionalism were highly valued by all the teams he interacted with, especially during the training sessions and tool demonstration phases.
Thomas
IT Manager
Ramzi has a real expertise and knowledge of ClickUp. He doesn't hesitate to challenge the customer, which means always find the best solution to implement. It was a real pleasure to work with him; we'll be calling on him again for our future needs!
Lisa
COO
I got in touch with Ramzi for some automation stuff, and his coaching really opened my eyes, especially about ClickUp's limits. He came up with a Make solution, and honestly, we're super happy: everything's running smoothly. We'll definitely think of him for next steps.
Guillaume Raullin
UX Designer
We were looking for a powerful tool to plan our teams and monitor our activity that was user-friendly, dynamic, and easy to use. Our objective and the challenge we faced was to get our staff to adopt a new business management method in which they would become active participants, not only in managing their daily workload, but also as advisors to other team members. This was made possible thanks to ClickUp, with support from the UpSys teams during implementation. We exceeded our objectives thanks to Ramzi and his experience. Today, the team saves more than 6 hours per week on planning and 1 hour per person per week on activity monitoring, or 72 hours per month, without even counting the energy redirected toward lead acquisition. A great success story for the company in 2025, so much so that we’ve decided to extend the partnership until 2026. Thank you to Ramzi and the entire team.
Fabien CLEMENT
Managing Director · Ecobird
Ramzi was instrumental in integrating ClickUp into our IT department. They were meticulous, adaptable, flexible, and had a deep understanding of project management methods.
Jerome
Project Manager
How it works
From chaos to system in four steps.
Week 1
Discovery
We audit your current tools, workflows, and pain points. We talk to your team, not just leadership. In one week, you get a clear picture of what's broken and what's costing you money.
Weeks 2-3
Architecture
We design the target system: tool stack, data model, automations map, and team responsibilities. You approve the blueprint before we write a single automation.
Weeks 3-6
Build
We configure your tools, build the automations, train the AI agents, and migrate your data. Everything is built in your accounts. You own it all.
Weeks 6-8
Launch and Transfer
We train your team, run the system in parallel for two weeks, then hand over full control. You get documentation, video walkthroughs, and 30 days of support after launch.
Client Results
Real transformations from real agencies.
A multichannel retailer needed to simplify commercial actions, unify campaign and product management, and gain real time visibility across teams and sales channels. UpSys implemented a solid ClickUp architecture, reusable templates, automation, and custom dashboards, transforming scattered processes into a standardized, collaborative, and data driven system.
Read Case StudyOptiwatt, a leading energy management and technical services provider, partnered with UpSys to escape organizational chaos and unify their operations. Previously spread across five different tools, Optiwatt's team achieved real time visibility, standardized processes, and effortless collaboration both internally and with external partners within just three months using ClickUp.
Read Case StudyRepartim, a leading French residential services provider, partnered with UpSys to transform a fragmented ClickUp environment into a unified, strategically governed system. Through audit driven optimization, governance, targeted training, and ongoing support, Repartim rapidly gained visibility, speed, and ROI helping teams to operate confidently and scale sustainably.
Read Case StudyWhy UpSys
"Adoption beats perfection."
After a decade of building systems for agencies, I've learned one thing: the best system is the one your team actually uses. We don't sell complexity. We build the simplest architecture that solves the real problem, then we make sure your people run it without us.
Ramzi, UpSys Founder
FAQ
Common questions from discovery calls.
We're tool-agnostic. Most of our clients use ClickUp, but we also work with Asana, Monday, Notion, HubSpot, and others. We pick the right tool for your situation, not the one we have a partnership with. If your current stack works, we build on top of it.
A typical project runs 6 to 10 weeks from discovery to launch. Smaller scopes (single workflow automation, one department) can ship in 3 to 4 weeks. We scope precisely during discovery so there are no surprises on timeline or budget.
Absolutely. Having the tool is step one. Most agencies we work with already own the right software. The gap is in how it's configured, how data flows between tools, and what's still being done manually. We take what you have and make it actually work the way you need it to.
No. We make your existing team more effective. We build the systems, train your people, and leave. Your ops team runs the system after launch. If you don't have a dedicated ops person, we'll help you define that role and what they need to know.
Agencies between 20 and 100 people. Below 20, the problems we solve usually haven't surfaced yet. Above 100, you likely need a full-time internal systems team (and we can help you hire one). The 20 to 100 range is where operational systems have the biggest impact on growth and profitability.
For architecture projects, we charge a fixed fee based on complexity, starting at $5,000. For ongoing automations and AI agents, we offer monthly retainers with unlimited requests starting at $1,000/month. The discovery call is free, and you'll get a detailed proposal with exact pricing before committing to anything.
This is the question we care about most. We design for adoption from day one: simple over clever, familiar patterns over novel ones, and training that meets people where they are. We run the system in parallel for two weeks before handoff so your team builds the habit, not just the knowledge. Our track record: teams start using the system naturally within the first week.
8 spots left this month
Your agency is good enough to scale. Your systems should be too.
The consultation is free, takes 30 minutes, and you'll walk away with a clear diagnosis of what's holding your operations back. No pitch deck. No pressure.