Your ClickUp is a mess. Your team knows it.
You set up ClickUp yourself. Your team outgrew it. Now tasks are outdated, views are a mess, and everyone asks you for status updates instead of checking the system. We fix that.
8 spots left next month
The symptoms are everywhere
The founder is the status update
Everyone asks you instead of checking ClickUp. You spend half your week answering "where is this project at?" instead of running the business.
Nobody trusts the data
Half the tasks are outdated. People revert to Slack threads and spreadsheets because ClickUp feels unreliable.
Onboarding breaks everything
New hires can't figure out the workspace. They create their own lists, their own views, their own chaos.
You've outgrown your own setup
What worked at 10 people falls apart at 40. The structure that got you here won't get you further.
We rebuild your ClickUp from the ground up
We audit your operations, map your workflows, and design a workspace architecture that gives every team member a clear view of what matters to them. One workspace. One source of truth. No more guessing.
What we build
A complete operational system, not just a ClickUp configuration.
Workspace architecture
Custom hierarchy designed around your workflows, not generic templates.
Dashboards and views
Role-specific views for leadership, PMs, and team leads. Everyone sees what matters to them.
Project templates
Repeatable project structures so every new client or campaign starts the same way.
Automations
Status updates, notifications, and handoffs that run without anyone touching them.
SOPs
Standard operating procedures documented and linked directly to your workspace.
Team training
Live sessions for each role, plus a recorded library so new hires onboard themselves.
ClickUp becomes your hub
We connect it to the tools your agency already uses. No more switching tabs to check another system.
- Slack
- Microsoft Teams
- Google Workspace
- Notion
- Dropbox
- HubSpot
- Pipedrive
- Salesforce
- Stripe
- QuickBooks
- Xero
- REST APIs
- Webhooks
How it works
From audit to handoff in six to eight weeks.
Week 1
Discovery
We audit your current tools, workflows, and pain points. We talk to your team, not just leadership. You get a clear picture of what's broken and what it's costing you.
Weeks 2-3
Architecture
We design the target system: workspace structure, views, automations map, and team responsibilities. You approve the blueprint before we build anything.
Weeks 3-6
Build
We configure your workspace, build the automations, set up dashboards, and migrate your data. Weekly check-ins so you see progress and can course-correct early.
Weeks 6-8
Training and handoff
Role-specific training sessions. Recorded video library. Quick-reference guides. We run the system in parallel for two weeks, then hand over full control with 30 days of support.
Client testimonials
UpSys helped us transition from our previous project management tool, which wasn't fulfilling our video editing tracking needs, to ClickUp. The changeover was smooth and efficient, and the team quickly adapted to the new tool.
Valentin
Video Editor
Ramzi was quick to understand our needs and was able to put forward a number of proposals. He was responsive, efficient and approached our project with intelligence and enthusiasm.
Claudia del Castillo
Product Owner
I took time to step back before writing this to fully assess both the solution and how it was implemented. Today, I can say I’m very satisfied. The solution clearly meets our needs. It removed several bottlenecks for our teams. ClickUp is now part of our daily routines. Adoption is strong. Collaboration is clearer and more effective. Recent hires with strong industry experience have integrated quickly, which helped us move faster. The solution continues to improve. Updates are frequent. A good example is time tracking: initially limited, it has matured significantly since the start of the year. We’re now seriously considering using it day to day.
Pascal Bénard
Working with Ramzi was a great experience. He's professional, precise, and understands clients' needs. He took ClickUp to the next level for me. Ramzi is responsive and delivers on promises. It's money well spent. If you're considering working with him, you can't go wrong.
Sean Barcoe
Production Agency Founder
Ramzi provided guidance during a complex situation where we had initiated the use of ClickUp to monitor a program across 137 sites. His expertise with the tool and his quick understanding of our unique context allowed us to ramp up our use of ClickUp. His availability and professionalism were highly valued by all the teams he interacted with, especially during the training sessions and tool demonstration phases.
Thomas
IT Manager
Ramzi has a real expertise and knowledge of ClickUp. He doesn't hesitate to challenge the customer, which means always find the best solution to implement. It was a real pleasure to work with him; we'll be calling on him again for our future needs!
Lisa
COO
I got in touch with Ramzi for some automation stuff, and his coaching really opened my eyes, especially about ClickUp's limits. He came up with a Make solution, and honestly, we're super happy: everything's running smoothly. We'll definitely think of him for next steps.
Guillaume Raullin
UX Designer
We were looking for a powerful tool to plan our teams and monitor our activity that was user-friendly, dynamic, and easy to use. Our objective and the challenge we faced was to get our staff to adopt a new business management method in which they would become active participants, not only in managing their daily workload, but also as advisors to other team members. This was made possible thanks to ClickUp, with support from the UpSys teams during implementation. We exceeded our objectives thanks to Ramzi and his experience. Today, the team saves more than 6 hours per week on planning and 1 hour per person per week on activity monitoring, or 72 hours per month, without even counting the energy redirected toward lead acquisition. A great success story for the company in 2025, so much so that we’ve decided to extend the partnership until 2026. Thank you to Ramzi and the entire team.
Fabien CLEMENT
Managing Director · Ecobird
Ramzi was instrumental in integrating ClickUp into our IT department. They were meticulous, adaptable, flexible, and had a deep understanding of project management methods.
Jerome
Project Manager
Common questions about ClickUp consulting.
Agency leaders managing 20 to 100 people who are tired of scattered tools, manual tracking, and the constant question: where is this project at? If your team treats ClickUp as optional, this is for you. If you're a solo freelancer or a team under 10, a self-guided setup will probably do the job.
Yes. We handle the complete implementation: workspace setup, configuration, automations, and training. You focus on running your business.
Ask yourself first: how much does it cost you every day not to have clear processes? We offer everything from a one-hour coaching call at $300 to full workspace transformations starting at $3,000. The initial discovery call is free.
Between two weeks and two months, depending on the complexity of your organization and your team's availability. Most engagements run six to eight weeks.
At minimum, the Unlimited plan. It unlocks custom fields and essential features. Choose Business if you need advanced time tracking, workload management, or advanced dashboards. Enterprise only if you need compliance or advanced permissions.
Yes. We handle migration of tasks and fields from your previous project management tool. We have experience with all major platforms and will make sure your historical data is preserved.
We include two follow-up calls after implementation: one at 15 days and another at one month. After that, we offer monthly retainer packages adapted to your needs.
No. Our method applies to any modern project management software. ClickUp is our recommendation due to its flexibility and feature set, but we work with the tools you're comfortable with.
Still have questions?
30-minute call. Free diagnosis. No pitch deck.
Ongoing workspace optimization. One monthly fee. From $2,500/mo
8 spots left next month
Your team deserves a system they can trust.
We will listen to where things break, map your workflows, and give you a clear recommendation. 30 minutes. No pitch deck.