Brandtegic saves 25 hours a week by putting AI agents on repetitive work in ClickUp

The system meant to speed the agency up was the thing slowing it down. Editors opened a new video project and faced dozens of fields before any editing started, and over 100 video tasks slipped past their due date before anyone noticed.

• The previous ClickUp setup was complex enough that only 50 percent of the team used it.

• Setting up one video project took over 20 minutes of duplicating templates and filling fields.

• There was no live view of workload, so more than 100 video tasks went overdue unseen.

• Documentation was scattered, so steps were missed and the same question was answered twice.

• Client onboarding and proposals were written from scratch every time.

The build had 2 halves: strip the workspace back to what the team will actually use, then hand the repetitive work to AI agents.

• Workspace restructuring. Over 8 spaces became 5, redundant folders were removed, and each area got one clear owner and one color.

• Simpler templates. Video deliverable templates went from over 15 subtasks to 3 or 4 milestones, with the SOP written into the task description.

• AI agents for repurposing. Video transcripts become LinkedIn posts, X updates, blog articles and newsletters without a human first draft.

• Automated briefs and proposals. Intake form answers generate the client brief and the service package proposal directly.

• Automated notifications. Daily recaps and late-video alerts post into ClickUp chat, so a slipping deadline announces itself.

• Prompt and cost tuning. Prompts were fitted to the agency's tone, and Gemini and OpenAI models were compared on output quality against cost and speed.